Purpose
The Student Life Event Center (Annex I) is managed by Student Affairs & Enrollment Management (SAEM). All events and activities must support the mission, vision, and values of San Francisco State University. SAEM staff have the authority to enforce all policies and may deny access, assess fees, or refer violations to appropriate authorities. University policies and the Student Conduct Code take precedence over this document. Requests for exceptions must be approved by the Dean of Students or designee.
Accessibility
- All events must be accessible to individuals with disabilities.
- Event sponsors must identify a contact person for accessibility requests.
- An accessibility statement must appear on all event advertisements and communications.
- Requests for accommodations such as sign language interpreters, Braille, large print materials, or captioned media should be arranged in advance.
- Contact the Disability Programs and Resource Center (DPRC) for assistance.
Animals
- Animals are not permitted except approved service animals.
Approved Uses
The facility may be used for:
- Performances
- Concerts
- Special events
- Expos
- Banquets
- Conferences
- Dances
- Similar approved activities
Space requests may be denied if they do not support the University's mission
Building Access & Parking
- Address: 1 North State Drive, San Francisco, CA.
- Emergency and service vehicle access must remain clear at all times.
- Double parking is prohibited.
- No dedicated parking is available for the venue.
- Guests must park in the campus parking garage and follow university parking regulations.
Capacity Limits
Maximum occupancy:
- 900 (Theater Style)
- 400 (Banquet/Conference)
- 1,200 (Standing Room Only)
Events exceeding these limits require approval from the State Fire Marshal.
Building Hours:
- Standard operating hours: 7:00 AM – 10:00 PM.
- Weekend and after-hours events require prior approval.
- Holiday and break schedules may vary.
Custodial Services:
- Routine cleaning is provided by Facilities and Service Enterprises (FSE).
- Additional cleaning services will be charged to the event sponsor.
- Extra custodial services require a minimum 4-hour charge.
Damage, Theft & Vandalism
Organizations and individuals are financially responsible for any damage, vandalism, theft, or unauthorized removal of property and may be referred to appropriate authorities.
Literature Distribution:
- All distributed materials must identify the sponsoring organization.
- Sponsors are responsible for litter cleanup.
- Commercial materials require prior approval.
- Doors & Windows
- Doors other than the main entrance may not remain open during events.
- Windows may not be covered.
- Exceptions require prior approval.
Emergencies:
During emergencies, all occupants must follow directions from university staff, police, fire personnel, and emergency responders.
Prohibited Activities:
The following are prohibited:
- Smoking inside the facility
- Alcohol
- Illegal drugs
- Pyrotechnics
- Weapons of any kind
- Illegal activities that violate university policies
- Lost & Found
Lost and found items are handled through the University Police Department (UPD). Pasted text.txt
Minors
- Minors must be accompanied by adults, university students, or be attending an approved event.
- Events involving minors require prior approval from Risk Management.
- Property Responsibility
The University is not responsible for lost, stolen, or damaged personal or organizational property.
Signage:
- Exterior signs require prior approval.
- Only painter's tape may be used on walls and surfaces.
- Other adhesives are prohibited.
- Storage & Cleanup
- Storage space is generally unavailable.
- Event organizers must remove all decorations, equipment, food, catering supplies, and trash immediately following the event.
- Reservation Policies
Reservation Priority
Reservations are processed in the following order:
- Institutional and University-wide events
- Registered Student Organizations (RSOs)
- University Departments
- Non-University Groups and Individuals
- Reservation Timeline
- Student organizations may request space for the next academic year beginning May 1.
- Events should be reserved at least 60 days in advance.
- Final event details must be submitted at least 30 days before the event.
- Event Planning Requirements
Event requests must include:
- Event title
- Contact person
- Attendance estimate
- Event type
- Date and time
- Setup requirements
- Audio/visual needs
- Food service information
- Floor plan or event layout diagram
- Holds & Waiting Lists
- Space may be held for up to 10 business days.
- Holds may be challenged by another group requesting the same space.
- Waiting lists are available for booked dates.
- Late Requests
Requests submitted fewer than 60 days before an event may not receive special services or setup support. Pasted text.txt
Cancellation Policy
- Cancellations must be made at least 20 days before the event.
- Failure to cancel may result in fees and loss of reservation privileges.
- Right to Reassign or Terminate
The Dean of Students reserves the right to reassign or cancel reservations when necessary.
Fees & Charges
Venue Rental Categories
Recognized Student Organizations (RSOs)
- No facility rental fee during normal operating hours.
- Additional fees may apply for after-hours access and staffing.
- University Departments
- Reduced rental rates apply.
- Departments are responsible for staffing and service costs.
- Non-University Groups
- Full rental fees apply.
- Payment is required before reservation confirmation.
- Overtime & Access Fees
Additional charges may apply for:
- Early access
- Late access
- Events outside normal operating hours
- Additional staffing requirements
Payment Requirements
- University departments are billed through university accounting codes.
- Non-university groups must pay facility fees in advance.
- Failure to pay may result in cancellation and/or charges to the credit card on file.
Refunds
- Cancellations made 31 or more days before the event may receive a 75% refund.
- No refunds are provided for cancellations made within 30 days of the event.