SF State Vendor Program

Vending Policy 

1. Student Activities & Events works only with organization officers listed on the current Student Organization Registration profile and who have also attended the annual Student Leader Orientation. 
2. Vendors must provide the sponsoring student organization and the Student Activities & Events Office a copy of their seller’s permit or business license. 
3. Student organizations requesting approval to sponsor a vendor may be required to provide written documentation demonstrating the benefits to be received by the campus organization. 

4. Vendor fund-raisers may be held Monday-Friday from 7:30 am to 5:00 pm for a total of five days or for any portion of those five days. 

5. Vendors must complete the Vendor Registration Forms  before being issued a vending permit. 

6. Vendors will be assigned a specified area for their activities. 
7. The University and Student Activities & Events do not provide canopies, tables or chairs for vendors participating in the vendor program; nor is it the sponsoring student organization’s responsibility to provide any such items. It is the vendor’s responsibility to provide all necessary items and equipment. 
8. Canopy vendor space will not exceed 10x10 ft. space ($200.00 dollar registration fee). If the vendor’s use of space must exceed the allotted 10x10 ft. space, the vendor may need to pay an additional $200. 
9. Vendor table space will not exceed 6x6 ft. space ($150.00 dollar registration fee). 
10. Vending opportunities are available from August to December for the Fall semester; and from January to May for the Spring semester, and to take place only during the weeks when the campus is officially open for regular university business. 
11. Verbal solicitation of sales is strictly prohibited, and vendors must comply with the University’s Solicitation Directive AF-204. Sales shall be conducted only at the prompting of the buyer. Harassment of passersby will not be tolerated. The prompting of the buyer. Harassment of passersby will not be tolerated and may result in expulsion from the vending program without refunds from the university or the student organization with whom the vendor is contracted. 
12. Salespersons will not engage in misrepresentation or fraudulent trade practices nor other activities that are illegal and/or prohibited by federal, state, or local laws or in violation of any CSU or University policies. 

13. Vendors cannot send people with clipboards, marketing materials, etc. to walk around campus and sign people up, etc. Vending activities need to stay in the canopy or tent location of the vendor.  

14. When sponsoring a Registered Student Organization, Vendors must have a student representatives present at all times.  

15. No skin products may be sold or given away. 

16. No food or beverage products may be sold or given away. 

17. Due to issues of liability, no massage, physical therapy, acupuncture, medical related procedures or body piercing will be permitted. 

18. No published items that are sold in the campus Bookstore are to be sold by vendors. 

19. Student Activities & Events will not allow any credit card marketers on campus now or in the future. 

20. No electricity is available to campus vendors. 

21. Vehicles may only load in Lot 6 located behind the Creative Arts Building accessed on Tapia Drive, with prior permission from the University Police Department. Loading zones are strictly enforced and limited to 20 minutes. Vehicles may not drive onto campus to load and unload equipment, materials or products. 

22. Vending permits must be visible on your tables or readily available upon request at all times. 
23. Vendors must furnish their own tables and chairs. 
24. No items should be placed on lawns, buildings or windows; nor are they to block any doorways or walkways. 
25. Vendors must take down and remove their canopies and tables on a daily basis. No items, under any circumstances, are to be left on campus along Centennial Walkway overnight. Vendors must set up all equipment in the morning and take all equipment with them off campus every afternoon. 
26. Vendors are not allowed on campus during winter and summer months while the university is not in regular academic session. 
27. Student Activities & Events requires payment of all registration fees, and all negotiated fundraising monies for student organizations, in relation to all on campus vendor program related activities (prior to vending approval). 
28. Unauthorized vendors are not permitted on campus and will be asked to leave the campus. 

29. Emailed paperwork will be accepted for filing purposes, but DocuSign copies will need to be signed and completed by all parties prior to any vendor activity, the Student Activities & Events Office office will confirm after all documents have been received and approved. Vendor must sign “Vendor Hold Harmless Agreement.” 

30. Vendors must provide proof of insurance acceptable to the University.  See Vendor Insurance Requirements below. 

Vendor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with Vendor’s activities on Campus. The cost of such insurance shall be borne by the Vendor. 

MINIMUM SCOPE AND LIMIT OF INSURANCE  

Coverage shall be at least as broad as: 

1. Commercial General Liability (CGL):  Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.   

2. Automobile Liability (if driving on campus only):  Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. 

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.  

If the Vendor maintains higher limits than the minimums shown above, the Campus requires and shall be entitled to coverage for the higher limits maintained by the Vendor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Campus. 

Deductibles and Self-Insured Retentions 

Any deductibles or self-insured retentions must be declared to and approved by the Campus. At the option of the Campus, either: the Vendor shall obtain coverage to reduce or eliminate such deductibles or self-insured retentions as respects the Campus; or the Vendor shall provide a financial guarantee satisfactory to the Campus guaranteeing payment of losses and related investigations, claim administration, and defense expenses. 

Other Insurance Provisions 

The insurance policies are to contain, or be endorsed to contain, the following provisions: 

Additional Insured Status 

The State of California, the Trustees of The California State University, San Francisco State University and their employees, officers, directors, volunteers and agents (collectively “University”) are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Vendor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Vendor’s insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used). 

Vending Steps 

Adhering to this vending procedure ensures you will take the appropriate steps to sponsor a vendor on campus. If you are a vendor or a student staff, you will be initiating and completing most of the registration yourself via DocuSign. 

Student Activities & Events has created guidelines to follow as you consider this commitment: 

1. Initiate the Vendor Registration form, via DocuSign, and provide the required licenses, proof of insurance, and completed registration form. 
2. If you're a vendor, confirm or request a Registered Student Organization to sponsor the vendor to participate on campus.
3. If you're a Registered Student Organization, provide the vendor with the information outlined on this website and prepare them to complete the DocuSign Vendor Registration Form. 
4. Venders, once approved are permitted to be on campus Monday through Friday, 8:00 AM - 5:00 PM, for a total of five days or for any portion of those five days. Forms will reflect Monday through Friday only. 
5. Registration fees will be deposited to the Registered Student Organization from the vendor, once the Vendor Registration form is fully complete. The fee(s) are nonrefundable. 
6. Vending spaces are on a “first come, first served” basis. There are sixteen vending spaces available for scheduling each week during the fall and spring semesters. 
7. Vendor Program occurs only through Fall and Spring terms, and not during Summer and Winter sessions (ex: August-December and January-May). 
8. The Student Activities & Events Office can suspend or cancel vendor activities at any time. 
9. In general, requests for vendor sponsorship are approved. However, when presented with circumstances beyond Student Activities & Events control, a vending request will not be approved if the documentation is incomplete and/or does not meet University policy. 
10. Violations to University policy will result in a suspension of the vendor agreement (relevant policies and procedures are linked below).
11. The sponsoring student organization is responsible for informing the vendor regarding vending policies and procedures outlined on vending registration form. 

Contact Us

For additional questions regarding the Vendor Program, please contact Student Activities & Events at activities@sfsu.edu or 415-338-3060.   

Student Organization leaders interested in participating in the Vendor Program can complete start the Vendor Program Registration form via this link:   

Thank you for your interest and participation.