Reregister a Club/Organization

It all formally starts here! Log-in to your GatorXperience profile and your club/organization's profile and select the registration process.

If you would like more information log-in to your SFSU Canvas directory and review the steps outline with the provided modules (see notes above for the step-by-step guides). 

The Student Leader Orientation (SLO) Workshop in Canvas, must be completed by:

• Student Orgs: Presidents & Treasurers
• Sports Clubs: Presidents, Vice Presidents, Treasurers, and Safety Officers
• Should be completed by anybody within a student organizations who wishes to conduct official business on behalf of the org (request information, room reservations, etc.)

If you need access to SLO on Canvas:

• Student Clubs, Organizations & Sports Clubs: Student officers can self-enroll in the modules with them this URL: https://sfsu.instructure.com/enroll/KP73K3

• Greek Life: Students officers can self-enroll in the modules with them this URL: https://sfsu.instructure.com/enroll/8TBHPH 

Need Assistance?

See the staff dedicated to support your organization below or via this link, or contact us at activities@sfsu.edu 

Complete the Advisor Agreement Form 

Starting in 2023, SFSU transitioned the Advisor Agreement Form to DocuSign. Once you complete your club/organization's profile on GatorXperience, you will navigate to the provided DocuSign links to request the necessary signatures from your advisor. 

Once you have completed the form, download the PDF, and submit/attach the completed document on your GatorXperience registration form. 

If your advisor is new to advising your club or organization and they have not review advising training resources, or would like to have access to advising resources from Student Engagement & Transition, please provide them this link: 

https://sfsu.co1.qualtrics.com/jfe/form/SV_6m1BHRs10EcXI0K 

Complete the UCorp Banking Agreement Document

Starting in 2023, SFSU transitioned the Club/Org UCorp Documents to DocuSign. Once you complete your club/organization's profile on GatorXperience, you will navigate to the provided DocuSign links to sign the form with the required signatures. 

Once you have completed the form, download the PDF, and submit/attach the completed document on your GatorXperience registration form. 

Review, revise, and update your constitution. This may not be necessary, yet it is important to regularly review and determine if your club/org's constitution needs updating. The constitution must be uploaded to GatorXperience, as a Word Document, annually.

Constitutions must now contain the specific non-discrimination clause available on the SA&E website.

IMPORTANT: A non-discrimination membership clause must be included:

"Eligibility for membership or appointed or elected student officer positions shall not be limited on the basis of race, religion, national origin, ethnicity, color, age, gender, gender identity, marital status, citizenship, sexual orientation, or disability. The organization shall have no rules or policies that discriminate on the basis of race, religion, national origin, ethnicity, color, age, gender, gender identity, marital status, citizenship, sexual orientation, or disability."

In your club/org registration form on GatorXperience, you will be provide an Excel document template for your roster to update and upload to your registration form. This template is required -- it will require for you to report official officers associated to your club/organization. 

It is important to update your roster each year so active members are officially recognized for their participation in the club/organization. Be sure your roster is updated with *all and only* current, active student members. 

You will upload the final roster as an Excel document; not a .pdf, Word, Numbers, or any other file format, on GatorXperience. 

We strongly recommend that you update your roster each time a new member joins your club/organization. 

Great! Now is the time to start the formal application to re/register your organization.

To start and complete the Registration Application, navigate to your GatorXperience Organization's Profile, and select the blue button  "Manage Organization"  at the top right of your organization's profile.

Complete the Registration Application in your Org/Club’s portal on Gator Experience.

IMPORTANT: If you have started and/or collected the signed DocuSigns for the Advisor Agreement Form and/or the required UCorp Banking Agreement Form, you must attach signed documents to the registration form and formally submit the Registration Application on GatorXperience. Completed DocuSigns does not mean your organization is registered; you must receive confirmation from Student Engagement & Transition professional staff. 

Schedule a 5:1 meeting with a Student Engagement & Transition professional staff member. 

All listed, registered members must:

• Be present at the re-registration meeting
• Only Officers have a minimum SF State GPA of 2.0
• Only Officers Undergraduates must be enrolled in 6 units; Graduates must be enrolled in 3 units
• Only Officers Have not exceeded the allowable completed units (Undergrad: 150 units, Graduate: 50 units)