Reregister a Club/Organization
Registering your returning organization and becoming an active Recognized Student Organization with officers, comes with many campus privileges and responsibilities. All organizations will need five students who are willing to serve as the Officers for the organization. The five Officers will be responsible for upholding our university’s mission, values, and policies as they relate to the Student Organization experience. Please review the process below to understand how to either start a new organization, re-register inactive organizations, or re-register your currently recognized organization. We will work with you step by step through the process.
At any time that you would like assistance, have a question, or want to say hello, please reach out to us at activities@sfsu.edu.
Annual Recognition Registration
All student clubs, organizations, or sports clubs are required to register with the University to be official recognized and benefit from campus services, resources, and other benefits.
Below outlines the annual recognition process for currently recognized student organizations. The recognition process occurs annual starting in the spring semester for the following academic year.
For the 2023-2034 Academic Year the Deadline to Register is September 29th.
Looking for a Step-by-Step Guide?
You're in luck! We have provided a help guide on SFSU Canvas (the University's online course module system) to provide steps and details to assist you through the registration process.
Student Clubs, Organizations & Sports Clubs: Student officers can self-enroll in the modules with them this URL: https://sfsu.instructure.com/enroll/KP73K3
Greek Life: Students officers can self-enroll in the modules with them this URL: https://sfsu.instructure.com/enroll/8TBHPH
Need Assistance?
Contact our team at activities@sfsu.edu if you have any questions.
The General Steps to Registration

Start on GatorXperience
It all formally starts here! Log-in to your GatorXperience profile and your club/organization's profile and select the registration process.
If you would like more information log-in to your SFSU Canvas directory and review the steps outline with the provided modules (see notes above for the step-by-step guides).

Step 1: Complete Student Leadership Orientation
The Student Leader Orientation (SLO) Workshop in Canvas, must be completed by:
- Student Orgs: Presidents & Treasurers
- Sports Clubs: Presidents, Vice Presidents, Treasurers, and Safety Officers
- Should be completed by anybody within a student organizations who wishes to conduct official business on behalf of the org (request information, room reservations, etc.)
If you need access to SLO on Canvas:
-
Student Clubs, Organizations & Sports Clubs: Student officers can self-enroll in the modules with them this URL: https://sfsu.instructure.com/enroll/KP73K3
-
Greek Life: Students officers can self-enroll in the modules with them this URL: https://sfsu.instructure.com/enroll/8TBHPH
Need Assistance?
See the staff dedicated to support your organization below or via this link, or contact us at activities@sfsu.edu

Step 2: Complete the Advisor Agreement Form
Complete the Advisor Agreement Form
Starting in 2023, SFSU transitioned the Advisor Agreement Form to DocuSign. Once you complete your club/organization's profile on GatorXperience, you will navigate to the provided DocuSign links to request the necessary signatures from your advisor.
Once you have completed the form, download the PDF, and submit/attach the completed document on your GatorXperience registration form.

Step 2a: Have a New Advisor?
If your advisor is new to advising your club or organization and they have not review advising training resources, or would like to have access to advising resources from Student Engagement & Transition, please provide them this link:
https://sfsu.co1.qualtrics.com/jfe/form/SV_6m1BHRs10EcXI0K

Step 3: Complete the UCorp Banking Documents
Complete the UCorp Banking Agreement Document
Starting in 2023, SFSU transitioned the Club/Org UCorp Documents to DocuSign. Once you complete your club/organization's profile on GatorXperience, you will navigate to the provided DocuSign links to sign the form with the required signatures.
Once you have completed the form, download the PDF, and submit/attach the completed document on your GatorXperience registration form.

Step 4: Upload Your Updated Constitution
Review, revise, and update your constitution. This may not be necessary, yet it is important to regularly review and determine if your club/org's constitution needs updating. The constitution must be uploaded to GatorXperience, as a Word Document, annually.
Constitutions must now contain the specific non-discrimination clause available on the SA&E website.
IMPORTANT: A non-discrimination membership clause must be included:
"Eligibility for membership or appointed or elected student officer positions shall not be limited on the basis of race, religion, national origin, ethnicity, color, age, gender, gender identity, marital status, citizenship, sexual orientation, or disability. The organization shall have no rules or policies that discriminate on the basis of race, religion, national origin, ethnicity, color, age, gender, gender identity, marital status, citizenship, sexual orientation, or disability."

Step 5: Upload Your Updated & Complete Roster
In your club/org registration form on GatorXperience, you will be provide an Excel document template for your roster to update and upload to your registration form. This template is required -- it will require for you to report official officers associated to your club/organization.
It is important to update your roster each year so active members are officially recognized for their participation in the club/organization. Be sure your roster is updated with *all and only* current, active student members.
You will upload the final roster as an Excel document; not a .pdf, Word, Numbers, or any other file format, on GatorXperience.
We strongly recommend that you update your roster each time a new member joins your club/organization.

Step 6: Complete the Registration Application Form
Great! Now is the time to start the formal application to re/register your organization.
To start and complete the Registration Application, navigate to your GatorXperience Organization's Profile, and select the blue button "Manage Organization" at the top right of your organization's profile.
Complete the Registration Application in your Org/Club’s portal on Gator Experience.
IMPORTANT: If you have started and/or collected the signed DocuSigns for the Advisor Agreement Form and/or the required UCorp Banking Agreement Form, you must attach signed documents to the registration form and formally submit the Registration Application on GatorXperience. Completed DocuSigns does not mean your organization is registered; you must receive confirmation from Student Engagement & Transition professional staff.

Step 7: Schedule the Review Meeting
Schedule a 5:1 meeting with a Student Engagement & Transition professional staff member.
All listed, registered members must:
- Be present at the re-registration meeting
- Only Officers have a minimum SF State GPA of 2.0
- Only Officers Undergraduates must be enrolled in 6 units; Graduates must be enrolled in 3 units
- Only Officers Have not exceeded the allowable completed units (Undergrad: 150 units, Graduate: 50 units)
Student Engagement & Transition Support Staff
Set up your virtual or in-person 5:1 meeting with your designated Student Engagement & Transition (SET) staff support person.
See below to determine who you will meet with!
See a quick list directory here.

Chris Trudell, Assistant Dean of Students
American Society of Interior Designers (ASID) at SFSU |
AnimeFX |
Art Club |
Bird Watcher Anonymous |
Chemistry and Biochemistry Student Association |
Child and Adolescent Development Club |
Chinese Students and Scholars Association |
Christian Students |
Clinica Martin Baro- Community Health Organizing |
College Republicans |
College Students in Broadcasting |
Gator Greasers Automotive Club |
General Union of Palestine Students |
Graduate Literature Association |
Hearts For The Homeless International |
Impact |
InterVarsity Christian Fellowship |
Iranian Student Association |
Koinonia Christian Fellowship |
Life (Love Is For Everyone) |
Muslim Student Association |
Queer Cinema Coalition |
Run Club at SFSU |
Turning Point USA |
Young Democratic Socialists of America |

Summer Smith, Student Program Coordinator & Greek Advisor
ALPFA at SF State |
Black Residence United in Housing |
Black Student Union |
Delta Kappa Alpha |
Greek Organizations / Fraternities & Sororities |
Hermanas Unidas |
Indian Student Association |
Iota Phi Theta |
Jabulani: The Black African Legacy Rite |
Kickin' |
La Raza Student Organization |
Latinas in STEM |
Latino/a/x Film Club |
Pilipinx American Collegiate Endeavor |
Residence Hall Association |
San Francisco State Chinese Student and Scholar Association |
Society for Industrial and Applied Mathematics Student Chapter |
Student Athlete Advisory Comittee |
Taiwanese Student Association |
The Afro-Latiné Club |
Visual Innovation |

Sonia Getz, Campus Community Coordinator
American Society of Mechanical Engineers |
Asian American Christian Fellowship |
Asian Student Union |
Association of Biology Students |
Chess Society at San Francisco State University |
Chinese Students and Scholars Association |
Circle K International |
Educational Opportunity Program Student Organization |
Engineering Student's Advisory Board |
Environmentally Concerned Organization of Students |
Experimental College |
Feminist Filmmaker Fellowship |
Financial Analysis and Management Education |
Gaming Gators |
Habesha Association |
Her Campus at San Francisco |
Information Management system association |
International City/County Management Association |
International Educational Exchange Council |
Japanese Student Association |
Kinesiology Student Association |
Koinonia Christian Fellowship |
K-pop Adventures |
Masters of Arts Teaching English to Speakers of Other Languages |

Matt Menor, New Student Orientation Coordinator
Accounting Students Organization |
Active Minds |
American Society of Civil Engineers |
Animation Society |
Anime FX |
Art Student Union at SFSU |
Ascend Chapter at SF State |
Asian Student Union |
Association for Computing Machinery, Student Chapter at SFSU |
Association of Biology Students |
Black Excellence in Science Technology Engineering and Math |
Comic Arts Club |
Cru Christian Fellowship |
History Students Association |
Improving Dreams, Equity, Access and Success |
Latino/a/x Film Club |
League of Filipino Students |
Pre-Veterinary Society at San Francisco State University |
Public Health Organization of Graduate Students |
Rotaract at SF State |
The Futurist Society At SFSU |
Veterans Education, Transition & Support |
Vietnamese Student Association |
Women in Science and Engineering |

Evan Jaynes, First-Year Experience Director
Dancing Divas of State |
Decision Sciences and Analytics Organization |
Destino Movement |
Exercise is Medicine at SF State |
Fog City Rocketry |
Gator Meetups Discord Club |
G-Scholars Positive Change Network |
Industrial/Organizational Psychology Student Association |
Information Management Systems Association |
International Educational Exchange Council |
InterVarsity Christian Fellowship |
LFCoB Empowerment Organization |
Marketing Association |
Metro Association for Social Equity |
Minorities in Psychology Club |
Moot Court |
Movimiento Estudiantil Chicanx de Aztlan |
Museum Studies Student Association |
Music Meditation Club |
National Press Photographers Association |
National Society of Black Engineers |
National Student Speech Language Hearing Association |
Nikkei Student Union |
People's Movement of Solidarity |
Pre-Phycisian Assitant Society |
Taiwanese Student Association |

Vernon Piccinotti, Events & Technical Manager
1st Gen Graduate Counseling Student Alliance |
American Society of Mechanical Engineers |
Association for Computing Machinery, Student Chapter at SFSU |
Bangladeshi Students Association at San Francisco State University |
Counseling Student Association |
DREAM (Disability Rights Education Activism Mentoring) |
Economic Students Association |
Fashion Network Association |
Health Education Student Association |
Hospitality Management Society |
Management Organization for Business Students |
Marketing Association |
Masters of Social Work Council |
SF Hacks |
Tri-Athalon Club |
